Q1: What goods are declared in the e-Transport system? Goods transported by vehicles with a capacity of more than 2.5 tons* and meeting the following conditions are declared in the e-Transport system:

a) Goods with high tax risk, with a weight of more than 500 kg or a value of more than 10,000 lei (excluding VAT);

b) Goods (other than BRFR) transported by road within the national territory, irrespective of the mode of transportation used until arrival in the country (air, sea, rail), which meet the following conditions:

• they weigh more than 500 kg or

• have a weight between 31.5-500 kg and a value of more than 10.000 lei (excluding VAT).

• DHL freight includes only vehicles over 2.5 tons.

Q2: Who has to declare goods in the e-Transport system?

a) For high tax risk goods: If you have a consignment of goods including BRFR and fulfilling the above conditions, with place of loading and/or unloading on Romanian territory, you are obliged to declare in the RO e-Transport System the data related to the BRFR shipments and implicitly to obtain the ITU code.

You must obtain the ITU code and communicate it to DHL if:

• you are importing BRFR and you are the consignee in Romania listed in the customs import declaration;

• you are exporting BRFR and you are the consignor in Romania on the export customs declaration;

• you are intra-Community acquiring BRFR and you are the beneficiary in Romania. This category also includes goods received as part of processing facilities or stocks at the disposal of the customer;

• you carry out domestic transactions or intra-Community supplies of BRFR and you are the supplier in Romania. This category also includes goods sent as part of processing structures or stocks at the disposal of the customer.

b) For goods transported by road (other than BRFR):

• consignee entered on the customs import declaration, in the case of imports;

• the beneficiary in Romania, in the case of intra-Community acquisitions of goods;

• the consignor entered on the customs export declaration, in the case of exports;

• the supplier in Romania, in the case of intra-Community supplies of goods;

• the warehousekeeper, in the case of goods which are the subject of intra-Community transactions in transit;

• the service provider in Romania, in the case of commercial operations representing a non-transfer;

• the beneficiary in Romania, in the case of commercial operations representing a non-transfer;

• the customer in Romania, in the case of commercial transactions which are subject to the customer's stock at disposal scheme;

• the supplier in Romania, in the case of commercial transactions which are subject to the customer's stock at disposal scheme.

Q3: How to declare goods in the VPS?

a) The tax entity in RO (consignor, final consignee) will access the SPV, after obtaining special access from ANAF (digital certificate + issuance of token for secure login in this ANAF menu). The SPV is unique and confidential for each tax entity.

b) After obtaining access, follow the steps in the e-Transport Guide published by ANAF.

c) Obtaining the UIT code involves filling in a form in which you will declare elements such as: type of operation, carrier, goods tariff code, quantity, value, etc. (follow the description in the Guide).

Q4: Is the ITU code mandatory on the transport document? According to the latest legislative amendments published in MO 597/27.06.2024, in Art. 9, point 2, it is stated:

"(2) The driver of the transport vehicle is obliged to submit, at the request of the competent authorities, the documents accompanying the transportation of goods subject to monitoring by the RO e-Transport System, together with the ITU code. The ITU code may be presented in any intelligible form.".

Q5: What value shall be declared in the VPS if the invoice is in foreign currency? When declaring the value, the following will be taken into account:

A) the value of goods transported does not include VAT; b) in the case of commercial transactions settled in foreign currency, the conversion into lei will be made at the exchange rate of the National Bank of Romania valid on the date of declaration of the shipment in the RO e-Transport System; c) depending on the type of transaction declared in the RO e-Transport System, the value of the goods transported shall refer to the value known according to the commercial, financial or accounting documents, as the case may be, at the time of declaration; d) in the case of import operations, the value of the goods declared shall be the value entered in the external invoice

Q6: What are the situations in which the exemption for parcels under 31.5 kg (postal parcels) applies? Parcels weighing less than 31.5kg are considered postal parcels if they are transported by means of transport belonging to a company holding ANCOM authorization.

Q7: Postal parcels if they contain BRFR are declared in e_transport for values >10000 lei? Parcels weighing less than 31.5 kg and with values over 10000 lei are declared in the e_transport system.

Q8: Why can't DHL provide the car numbers 3 days before the start of the shipment?

The complexity of DHL shipments does not allow us to know the number of a vehicle well in advance. In domestic shipments, multiple cars are used in rotation, and the identification of a number can only be done by checking the car number individually. During the lifecycle of a transport, it can be transferred to multiple cars (1-4).

Q9: Is the exception for the ITU code for parcels up to 31.5 kg granted regardless of the number of parcels/shipment? The exception is not granted if the parcels are moving together on the same means of transport, if several parcels together exceed the kg limit and are part of the same commercial consignment/trade.

Q10 : Why one car number is transmitted and another one is presented for collection? The DHL eTransport HUB application provides automatic updating of vehicle numbers. Please make sure that your goods are declared according to DHL recommendations.

Q11: How can a consignment of goods arriving in Romania be stopped from delivery after customs clearance if the consignee has not provided the ITU code? To prevent situations where the issued UIT code expires due to delays in the customs clearance process, please use the eTransport HUB application. The system allows the generation of the code only after obtaining the customs clearance.

Q12: Do you think that the application your colleagues are working on will be connected to the online tracing and notifications will come to us when goods are about to enter the country? The system allows notifications to be sent.

Q13: For how long are we required to keep track of ITU codes? Are there specifications on how these codes must be kept (e.g. electronic, paper)? During the ANAF webinar on 29.05.2024, the ANAF representative stated that a UIT code is valid/available 6 months after issuance. Unfortunately we did not identify this information in the written material. It can be addressed separately to ANAF.

Q14: In case we do not receive the vehicle registration number in time to generate the ITU code, whose responsibility is it? The responsibility of generating the ITU code lies with the taxpayer. The UIT code can be generated even if there is no actual vehicle number declared. The eTransport HUB application comes with a new feature "ITU association to AWB" and thus any transport so associated will be updated in real time.

**Q15: How /When I generate a UIT code, but it is in customs? Can we generate it when we give the papers to your colleagues, or the next day ? What if it is not delivered until the 3rd or 4th day?

Similar to Q11.

**Q16: When is the car that delivers to us updated ? Car numbers are updated automatically in the following situations:  Using the eTransport HUB application or  Enter the awb number in the SPV under Internal Notification Operation or Transport Documents  Manually associate in eTransport HUB through the option Associate ITU to AWB.

Questions Webinar March 27, 2025

Q1: Can you please tell us why a UIT code expires in 7 days on an import? Isn't the deadline 15 days? A: According to the RO e-Transport ANAF guide, the validity period of the ITU code is 5 calendar days, or 15 calendar days in the case of intra-Community acquisitions of goods, starting from the date declared for the start of transportation. The use of the ITU code by the road transport operator beyond its validity period is prohibited.

Q2: If our partner is a company in Belgium that has warehouses in different countries, under the partner country will we enter Belgium exactly as mentioned on the invoice, or will we enter the country from which the parcel is being shipped? A: In ANAF SPV you will fill in the commercial partner.

Q3: What do you do if the 5 days deadline for an intra-community delivery is exceeded? A: The goods declarant must issue a new ITU code.

Q4: a) Consignments with a value over 2000 EUR, but with actual total weight up to 31.5 KG do not require an ITU code. b) Consignments with a value up to 2000 EUR, but with a total actual weight between 31.5 and 500 KG do not require an ITU code. c) Shipments with a value of more than 2000 EUR and with a total actual weight between 31.5 and 500 KG require an ITU code. R: a) Correct = Postal parcel b) Correct = Value conditions are not met c) Correct = value and weight conditions are met

Q5: Can the data required to obtain the ITU code (commodity data) be uploaded by the consignor of the goods in the case of intra-Community payments? via a link? similar to the link in which he has to confirm the availability of the goods in order to upload this data? A: The goods data can only be automatically uploaded into the excel file if you create a flow for this. The eTransport HUB application does not have this option.

**Q6: If we generate the UIT number in another application and do not yet know the AWB number how do we proceed to correlate them? ** A: Once you know the awb number, you can use the association form (no token required): https://procesio.app/forms/0dca4f9a-3444-40d0-9207-32fcedd494f...

Q7: DHL needs to update the car numbers for the generated UIT. Are we required to log into the DHL platform to declare the shipment again? The expectation is that DHL will take their information from the ANAF system (UIT and AWB) to update the car numbers, not that we have to work twice. A: It is not necessary to declare again. In order for DHL to update the car number, it is necessary that you add the awb number in the initial declaration, to the internal reference operation or transport document.

**Q8: What if DHL collects the shipment from the EU supplier and delivers directly to the end customer. The purchase invoice is under the limit, the invoice to the customer will be over the value limit. A: DHL does not store parcel value information. The obligation to declare is on the recipient of the goods according to the declaration criteria established by law.

Q9: I have received notification from DHL for 3,4 kg parcel value 5000 eur. Therefore it does not require UIT. Does the app send notifications for all parcels? A: DHL notifications are sent to individuals and legal entities at the time of issuance of the transportation document. The purpose of the notification is to assist our customers who do not have shipment information and to give them the opportunity to comply with the law. Our notifications mention the fact that individuals are executed from the declaration and also offer the option to unsubscribe from receiving the messages.

Q10: If I generate a UIT COD in my application, and you change the car number, does the car data update in our SPV or application? A: DHL updates all UIT codes in the SPV for which it identifies a valid awb number completed in one of the Internal Transaction Notification or Shipment Document fields.

**Q11: Is it mandatory to associate the AWB with the ITU generated by your own software on your website? We already mention the AWB no in the "Document no" section in our software. ** A: If the AWB number is mentioned in the Transportation Document or Internal Operation Notification section, it is not necessary to make the association by form.

Q12: What do we do if DHL picks up goods from the intra-community space as intra-community transportation, but the goods are imported? A: DHL can transport import goods (customs cleared in the Community) picked up from within the Community. These will be declared as intra-Community acquisition.

Q13: There are situations where it is necessary to issue 2 AWB's, to different contact persons, but with the same delivery address. One AWB exceeds the value and weight (requires UIT) and the 2nd one does not. Do we generate UIT for both AWBs? A: Only one UIT code will be generated if the consignor and consignee are unique and if the goods are moving together. Declaration is not conditional on the contact person mentioned in the awb.

**Q15: Hello, I would like to receive information on how we can connect our UIT generation applications. A: You can contact us at supportro_e_transport@dhl.com.

**Q16: If we have multiple awbs for a single forgotten code, do multiple awbs go together? ** A: Only one awb will be queried in the application and the rest can be added to the Transportation Documents section.

Q17: How can we expand the list of P.O. Boxes where AWB notifications are sent? A: You can contact us at supportro_e_transport@dhl.com.