Frequently Asked Questions eTransport

Q1:What goods are declared in the e_transport system?

In the e_transport system, goods transported by vehicles with a capacity of more than 2.5t* and which meet the following conditions are declared:

a) Goods with high fiscal risk with a weight of more than 500 kg or a value of more than 10000 lei (without VAT)

b) Goods (other than BRFR) transported by road on the national territory, regardless of the mode of transportation used until arrival in the country (air, sea, rail) that meet the following conditions:

  • they weigh more than 500 kg or

  • have a weight between 31.5-500 kg and a value of more than 10000 lei (without VAT)

  • DHL fleet includes only vehicles over 2.5t


Q2:Who has to declare goods in the e_transport system?

For high tax risk goods:

If you have a consignment of goods that includes BRFR, and that fulfills the above conditions, with place of loading and/or unloading on Romanian territory, you are obliged to declare in the RO e-Transport System the data related to the BRFR shipments and implicitly to obtain the ITU code.

Specifically, you must obtain the ITU code and communicate it to DHL if:

  • you are importing BRFR and you are the consignee in Romania listed in the customs import declaration

  • you are exporting BRFR and you are the consignor in Romania on the export customs declaration

  • you make intra-Community acquisitions of BRFR and you are the beneficiary in Romania. This category also includes goods received as part of processing facilities, or stocks at the customer's disposal.

  • you carry out domestic transactions or intra-Community BRFR supplies and you are the supplier in Romania. This category also includes goods sent as part of * processing structures, or stocks at the disposal of the customer

For goods transported by road (other than BRFR)

  • the consignee entered on the customs import declaration in the case of imports;

  • the beneficiary in Romania, in the case of intra-Community acquisitions of goods;

  • the consignor entered on the customs export declaration in the case of exports;

  • the supplier in Romania in the case of intra-Community supplies of goods;

    • the warehousekeeper, in the case of goods which are the subject of intra-Community transactions in transit, both for goods unloaded on Romanian territory for storage or for the formation of a new consignment of one or more consignments of goods, and for goods loaded after storage or after the formation of a new consignment on national territory of one or more consignments of goods;

  • to the service provider in Romania, in the case of commercial operations constituting a non non-transfer both for goods unloaded on Romanian territory for the provision of services and for the resulting goods re-dispatched to the State of the trading partner;

  • to the beneficiary in Romania, in the case of commercial operations constituting a non non-transfer both for goods dispatched from Romania for the provision of services in a Member State of the European Union and for the resulting goods re-dispatched to Romania;

  • to the customer in Romania, in the case of commercial transactions which are subject to the customer's stock at disposal regime where Romania is the Member State to which the goods have been dispatched or transported both for goods unloaded in Romania and for goods delivered at a later stage after arrival to another taxable person in Romania or where the goods are returned to the Member State from which they were initially dispatched or transported;

  • to the supplier in Romania, in the case of commercial transactions which are subject to the customer's stockholding scheme where Romania is the Member State from which the goods were dispatched or transported both for goods dispatched from Romania and where those goods are returned to Romania


Q3: How to declare assets in SPV?

a) the tax entity in RO (sender, final consignee) will access the SPV, after obtaining special access from ANAF (digital certificate + token release for secure login in this ANAF menu). The SPV is unique and confidential for each tax entity.

b) after obtaining access, you can follow the steps in the e_transport Guide published by ANAF

c) obtaining the UIT code involves filling in a form in which you will declare elements such as: type of operation, carrier, goods tariff code, quantity, value, etc (follow the description in the Guide).


Q4: Is it obligatory that the ITU code is written on the transport document?

According to the latest legislative amendments published in MO 597/27.06.2024, Art 9 point 2 states:

"(2) The driver of the transport vehicle is obliged to submit, at the request of the competent authorities, the documents accompanying the transportation of goods subject to monitoring by the RO e-Transport System together with the ITU code. The ITU code may be presented in any intelligible form.".


Q5: What value will be declared in the SPV if the invoice is in currency?

When declaring the value the following will be taken into account:

A) the value of goods transported does not include VAT;

b) in the case of commercial transactions settled in foreign currency, the conversion into lei will be made at the exchange rate of the National Bank of Romania valid on the date of declaration of the transportation in the RO e-Transport System;

c) depending on the type of transaction declared in the RO e-Transport System, the value of the goods transported shall refer to the value known according to the commercial, financial or accounting documents, as the case may be, at the time of declaration; d) in the case of import operations, the value of the goods declared shall be the value entered in the external invoice


Q6: What are the situations in which the exemption for parcels under 31.5 kg (postal parcels) applies?

Parcels weighing less than 31.5kg are considered postal parcels if they are transported by means of transport belonging to a company holding ANCOM authorization.


Q7: Are postal parcels containing BRFR declared in e_transport for values >10000 lei?

Parcels weighing less than 31.5 kg and with values over 10000 lei are declared in the e_transport system.


Q8: Why can't DHL provide the car numbers 3 days before the shipment starts?

The complexity of DHL shipments does not allow us to know a vehicle number well in advance. In domestic shipments, multiple cars are used on a rotating basis, and the identification of a number can only be done by checking the car number individually. During the life cycle of a shpmt, it can be transferred to multiple cars (1-4).


Q9: Is the exception for the ITU code for parcels up to 31.5 kg granted regardless of the number of parcels/shipments?

The exception is not granted if the parcels are moving together on the same means of transport, if more than one parcel exceeds the kg limit and if they are part of the same commercial consignment/trade.


Q10 : Why one car number is transmitted and another one is presented at pickup? **

At the moment we are working in a hybrid mode, i.e. we provide all the important data for the generation of the ITU code, the LHL, PU/DEL machines in dummy number version. At the moment we are making considerable efforts to update this information in real time in SPV.


**Q11: How can a consignment of goods arriving in Romania be stopped from delivery after customs processing if the consignee has not provided the ITU code? **

At the moment there is still no mechanism to intercept parcels without UIT. In the future when we will have the application functional, we are trying to include the Clearance Release cp as a trigger for generating the message to the client.


Q12: Do you think that the application your colleagues are working on will be connected to online tracing and notifications will come to us when goods are about to enter the country?

The app will be connected to a table with details for shipments with RO origin and destination. These shipments will be notified based on the manifest data.


Q13: For how long are we required to keep track of ITU codes? Are there specifications on how these codes should be kept (e.g. electronic, paper)?

During the ANAF webinar on 05/29/2024, the ANAF representative stated that an ITU code is valid/available 6 months after issuance. Unfortunately we did not identify this information in the written material.

It can be addressed separately to ANAF.


Q14: If we do not receive the vehicle registration number in time to generate the ITU code, whose responsibility is it?

The taxpayer is responsible for generating the ITU code. The UIT code can be generated even if there is no actual vehicle number declared. The vehicle number will be updated manually (at the moment), in the future automatically by the transport operator. The ITU code is important for subsequent checks by the authorities.


Q15: How /When do we generate an ITU code, but it is in customs? Can we generate it when we give the papers to your colleagues, or the next day? What if it's not delivered until the 3rd or 4th day?

It is currently difficult to estimate when the UIT code can be generated as there may be delays in the customs clearance process and if the code is generated, it may expire.

In the future, the application will notify customers based on the Customs checkpoint.


Q16: When does DHL update, ref with the number of the car that delivers to us?

At the moment DHL is working in manual mode and the update is done to the extent physically possible. We also recommend to use the steps in the autoreply form in the e_transport message.